BallerTV SOP

Overview

BallerTV is the onsite streaming provider for our tournaments and showcases, capturing live video coverage of competition for live broadcast. BallerTV covers Prep Hoops, Prep Girls Hoops & Prep Dig.

Shared Spreadsheet

BallerTV works off the "BallerTV x Prep Network Venue Information" spreadsheet — a live, jointly-updated tracker.

Sofia’s responsibility is to keep each event row current including:

• Event Name
• Brand
• Week / Date
• Venue
• Courts
• Venue Contact (Name, Phone, Email)

BallerTV is responsible for inputting:

• Event ID
• Request Staffing Help (rep count, if BallerTV needs extra hands)
• BTV Rep Venue Access Time
• BallerTV Contact On Site
• BTV Arrival Time

Process

1. Sofia adds each event to the spreadsheet, organized by month tab, sharing it with BallerTV.
   – Confirms partnership, scope, and high-level expectations for that event.
2. BallerTV flags staffing needs directly in the spreadsheet, adding a comment to the relevant cell if they need onsite rep support.
3. Sofia relays those staffing needs to the corresponding regional Slack channel.
   – This alerts the ROM and Staffing Director so they can help accommodate the request.
   – Sofia then updates the spreadsheet with the confirmed staffing plan so BallerTV has visibility into what's been arranged.
4. Sofia sends tournament schedule grids to BallerTV 1-2 days before each event, covering the upcoming weekend's event schedules. This typically ends up being Fridays.
5. BallerTV handles their own onsite setup independently.
   – If they need anything additional from the ROM or facility, they reach out directly via the shared Slack channel or text. They also add Inaccessible/Trouble Venues to a separate tab for our own visibility.
   – No proactive logistics coordination is required beyond keeping the spreadsheet current and sending schedule grids a few days ahead.

This keeps:

• Sofia → responsible for securing the partnership, maintaining the spreadsheet, routing staffing requests, and sending weekly schedule grids
• ROM / Staffing Director → looped in via Slack to accommodate staffing needs as they arise
• BallerTV → responsible for flagging staffing needs and handling their own onsite setup and logistics

Communication Channels

• Spreadsheet comments – BallerTV's primary way of flagging staffing needs.
• Regional Slack channels – used by Sofia to route staffing requests to the ROM and Staffing Director.
• #prep-btv-issue-escalations channel – main source of quick communication for both parties. This is where Sofia sends upcoming weekend tournament schedules.

Billing & Revenue

BallerTV's partnership with Prep Network operates through a partnership contract, structured as follows:

• Payment schedule – BallerTV pays Prep Network three times per year for the rights to stream events and access our audience.
• Value exchange – This arrangement serves a dual purpose: it's a strong value-add for our audience (live streaming access) and a revenue generator for Prep Network.
• Highlight reel upsell – Prep Network sells BallerTV's highlight reels as an upsell to our audience. Once a year, the corresponding revenue share is sent back to BallerTV.
• Staffing rate – Any Prep Network staff or film help brought on to support BallerTV are compensated at $20/hr, BallerTV's standard rate for onsite support. This will be communicated through the ROM of the particular event.

***If we help staff an event, the name of the person helping must be listed on the “Prep Staffed” tab of the "BallerTV x Prep Network Venue Information" spreadsheet. BTV will track how many hours that person worked, and then we will invoice BTV for that specific amount in order to be properly reimbursed.